• Bids: Compiles and processes Request for Bid Proposals according to the public bid law
• Grants/Contracts Management: Manages all receipts and payments on all grants and contracts
• Information Systems: Provides and maintains all computers, SQL server, Exchange server, primary and backup domain controller, firewalls, and all switches and routers
• Collection and custody of all funds due to the Parish
• Disbursement of funds from the Parish treasury in accordance with applicable laws and budgetary restraints
• Maintenance of a centralized accounting system utilizing nationally accepted standards
• Procurement of all property, materials, supplies and services required by the Parish under a centralized purchasing system
• Providing assistance to the Parish Administrator in the preparation of the Annual Operating and Capital Improvement Budget
• Timely payment of principal and interest on Parish indebtedness
• Prudent investment of all Parish funds
• Preparation of monthly statements of revenues and expenditures
• Administration of data processing systems
• Accounts payable
• Accounts receivable
• Management and control of fixed assets
• Application and accounting for federal and state grants
• Preparation and publication of the annual audited financial report

One of the primary objectives of the Purchasing Division of the Finance Department is to acquire highest quality supplies and services at the lowest cost. We are constantly seeking new sources of supply and welcome your participation.

Most purchases are made through a comprehensive system of specifications and competitive bidding. This process ensures that contracts are awarded to the lowest bidder who complies with the specifications, terms and conditions, and who also has the capability to deliver the service or product in a timely manner.

The Purchasing Division maintains a centralized bidders list which is classified according to supplies or services provided. You may be placed on this list upon written application. Supplemental catalogs and price lists are most helpful to the Purchasing Division.

Applying to be a Parish Vendor
If you wish to apply to be a vendor for Iberville Parish you can download and complete the application form.

Once you have completed the form you need to submitted mail your application along with a W-9 Form to our office: P.O. Box 389, Plaquemine, LA 70765-0389

The Parish Purchasing Policy requires that all purchases up to $30,000 be made by requests for quotations.

The procedure follows:

• A Request for Quotation (RFQ) or request for telephone quotes is made, depending upon the nature of the item to be purchased. As quotes are received they are tabulated and evaluated.
• As quotes are received they are tabulated and evaluated
• A formal purchase order is prepared and issued to the Vendor.
• Some purchases under $10,000 may require multiple quotes as well

The Parish Purchasing Policy requires that all purchases between $30,000 - $60,000 be made by requests for quotations.

The procedure follows:

• A Request for Quotation (RFQ) or request for telephone quotes is made, depending upon the nature of the item to be purchased. As quotes are received they are tabulated and evaluated.
• As quotes are received they are tabulated and evaluated
• A formal purchase order is prepared and issued to the Vendor.
• Some purchases under $30,000 may require multiple quotes as well